Texas A&M AgriLife Admn. Services

  • Alphabetical Listing - All Forms
  • AgriLife Forms
  • AgriLife Contracts & Grants Forms
  • AgriLife Fiscal Sevices Forms
  • AgriLife Human Resources Forms
  • AgriLife Support Services Forms
  • AgriLife Research Forms
  • AgriLife Extension Service Forms

AGRILIFE FORMS

updated 2/9/10

Note: these forms are in PDF format*, except as noted and require Adobe Acrobat Reader to view, complete on-line (where applicable), and print. Download the free Adobe Acrobat Reader: PDF icon


   Series 100 - Contracts & Grants

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                For problems/questions about these forms please contact Danielle Curtice
  • AG-100 - Transmittal Memorandum
  • AG-101 - Restricted Cash Gift Agreement
  • AG-102 - Unrestricted Cash Contribution Agreement
  • AG-103 - Non-Cash Gift Agreement
  • AG-104 - Loan of Animals / Equipment
  • AG-105 - Document Review and Approval Sheet
  • AG-106 - Independent Contractor Determination/Agreement  (Individuals Only not for a Business)
              Twenty Factors in determining Independent Contractor
  • AG-108R - Land Use Agreement (AgriLife Research)
  • AG-108E - Land Use Agreement (Extension)
  • AG-110 - Testing Agreement
  • AG-111R - Indirect Cost Waiver Request - Texas AgriLife Research
  • AG-111E - Indirect Cost Waiver Request - Texas AgriLife Extension Service
  • AG-112 - Interim Account Request
  • AG-113 - Researcher Non-Disclosure Agreement
  • AG-120 - Interagency Cooperation Contract


   Series 200 - Fiscal

          For problems/questions about these forms please contact Gwen Tucker

  • AG-201PV - Purchase/Travel Voucher Correction Request Form
    PDF | Insert for Corrections
  • AG-201-PAV - Payroll Voucher Correction Request Form
    PDF | Excel
    Insert for Corrections
  • AG-202 - Check Request
    PDF
  • AG-203 - Purchase Voucher Cancellation Request
  • AG-204 - Purchase Voucher
  • AG-205 - Purchase Voucher and Travel Voucher Approver Signature Card
  • AG-207 - Deposit Form Example (PDF)
    PDF
    | Excel | Word
  • AG-208 - Vendor ID Set up Form - Replaced by AG-217
  • AG-209A - Request for Accounts Receivable Invoice (Formally FO-2 - Extension Specific)
    PDF | Word        Instructions PDF | Word
  • AG-209B - Memorandum - Requests for Accounts Receivable (Extension Specific)
    PDF
    |
    Word
  • AG-210 - Deduction from Income - DFI Example (PDF)
    PDF | Word |Excel
  • AG-211 - Deduction from Expenditure - DFE Example (PDF)
    PDF
    |
    Word | Excel
  • AG-212 - Wire Transfer (example - PDF)
    PDF | Word
  • AG-214 - Petty Cash Count
    PDF | Word | Example
  • AG-216 - Working Fund Reconciliation
    Excel (Example - Excel format)
  • AG-217 - Substitute W-9
  • AG-218 - Cardholder Information Security Agreement
    PDF | Word
  • AG-219 - Requests for Accounts Receivable Write Offs (Example)
    • PDF | Word | Excel
  • AG-220 - Drop Box Key Log
  • AG-221 - Equity Transfer Request (Conference Services)
  • AG-222 - Extension of Credit (Example)
    PDF | Word
  • AG-223A - Credit Card Authorization - Extension
  • AG-223B - Credit Card Authorization - Research
  • AG-227 - Livestock Revolving Fund Request for Funding Support
  • AG-296 Personal Reimbursement

   Series 300 - Inventory

          For problems/questions about these forms please contact Gwen Tucker

  • AG-300 - Capital Outlay
    PDF
    | Word
  • AG-301 - Property Transfer
    PDF | Word | Excel
  • AG-302 - Inventory Deletion Request
    PDF
    | Word
  • AG-303 - Request to Sell Inventory
    PDF
    | Word
  • AG-304 - Sales Form
    PDF
    | Word
  • AG-305 - Quarterly Livestock Inventory Report
    PDF
    | Word
  • AG-306 - Request to Demolish Property
    PDF
    | Word
  • AG-307 - Gifts & Reclassifications
    PDF
    |Word
  • AG-308 - Missing or Stolen Property Report
    PDF
  • AG-309 - Summary of Inventory of Supplies and Materials
    PDF
    | Word
  • AG-310 - Summary of Farm Products for Fiscal Year
    PDF
    | Word
  • AG-311 - Texas A&M AgriLIFE Property used away From assigned location
    Word
  • AG-313 - Repair Receipt Form
    PDF
  • AG-318 - Equipment Pick Up or Transfer Form
    PDF
  • AG-319 - Preliminary Certification of Physical Inventory of Property
    PDF
  • AG-320 - Annual Certification of Physical Inventory of Property
    PDF

   Series 400 - Human Resources

          For problems/questions about these forms please contact Bob Hensz

  • AG-401 - Statement of Selective Service Registration
  • AG-402 - Deleted
  • AG-405 - Deleted
  • AG-406 - AgriLife Research, Extension, and College Request for Consulting and Outside Professional Employment for Faculty and Extension Agents
    PDF | WordPerfect
  • AG-408 - Interview Report Form
  • AG-409 - Deleted
  • AG-413 - Workers' Compensation Injury Report Log
  • AG-414 - Summary and Acknowledgment of Employee Benefits and Responsibilities
  • AG-415 - Employee Acknowledgement
  • AG-416 - Minors Release
  • AG-417 - Texas Government Code 556, Political Activity and Texas Government Code 572, Standards of Conduct
  • AG-418 - Request to Employ Student Worker
  • AG-419 - Interagency Employment Verification
  • AG-420 - EEO Coordinators for the Agriculture Program
  • AG-421 - New Employee Processing checklist
  • AG-422 - Interview Question Guide
  • AG-424 - Formal Complaint
  • AG-425 - Voluntary Self Identification, EEO Form
  • AG-426 - Faculty Development Leave Application
  • AG-430 - Flexible Work Schedule Request
  • Driver History - AG-431 - Deleted
  • AG-433 -Sick Leave Pool Contribution Form
  • AG-434 - Sick Leave Pool Application to Withdraw Hours
  • AG-435 - 
  • AG-436 - 
  • AG-437 - Bank Draft Authorization Agreement
  • AG-438 - Alternate Work Location Request
  • AG-439 - Alternate Work Location Agreement
  • AG-440 - Inventory of Equipment (for Alternate Work Location)
  • AG-441 - Alternate Work Location Safety Checklist
  • AG-442 - Employee Termination Checklist
  • AG-443 - New Employee Training Checklist
  • AG-446 - Telephone Reference Check
  • AG-449 - Transitions
  • AG-450 - Deleted
  • AG-451- Resident Director Review Questionnaire
    PDF | WordPerfect
  • AG-452 - Faculty Achievement Report
  • AG-453 - Annual Plan of Work
  • AG-454 - Documentation of Faculty Evaluation, Suggested Format
  • AG-465 - New Employee Worksheet
  • AG-470 - Intellectual Property Agreement
  • AG-472 - Status Acknowledgement Form
  • AG-473 - Background Check Disclosure Notice - Authorization Form- APPLICANT ONLY
  • AG-475 - Search Committee Identification Form - Texas AgriLife Research
  • AG-476 - Faculty Recruiting Plan Checklist - Texas AgriLife Research
  • AG-478 - Specialists, Program Specialists, Extension Assistants and Associates Performance Evaluation
  • AG-479 - Performance Evaluation for Extension Administrative and Managerial Personnel
  • AG-481 - Waiver of Liability and Hold Harmless Agreement
  • AG-482 Request for Participation in the Salary Enhancement Program
  • AG-483 Certificate of Service for Monthly Employees
  • AG-484 Modified Notification of Employment Termination

  Series 500 - Payroll

          For problems/questions about these forms please contact Bob Hensz

  • AG-501 - Direct Deposit Authorization, Payroll
  • AG-502 - Change of Address, Phone Number, or Name
  • AG-503 - Supplemental Hourly Preparation Report
  • AG-504 - Supplemental Monthly Budget Verification Document
    - Supplemental Pay Codes
  • AG-505 - Bi-Weekly Time Sheet
  • AG-509, Agreement for Dual Employment of an Employee Resulting in Multiple Payments
  • AG-510 - Calculation of Lump Sum Annual Leave Payment
  • AG-511 - Request for Form 500
  • AG-512 - Request for Temporary ID Number
  • AG-513 - SSO/Leave Traq/Time Traq & UIN Manager Access Application
  • AG-514 - Communication Equipment Allowance Enrollment Form
    Communication Allowance Procedures
  • AG-515 - Monthly Communication Plan Allowance Enrollment
    Communication Allowance Procedures
  • AG-516 - Communication Allowances Certification
    Communication Allowance Procedures
  • AG-517 - Request for Tax Withholding on Non-SalaryCompensation Items
    - Emolument Codes
  • AG-519 - Request for Compensation for Contribution to a Continuing Education or other Extra Curricular Activity

  Series 600 Purchasing

          For problems/questions about these forms please contact Gwen Tucker
  • AG-601 - Sole Source/Proprietary Justification for Commodities Attachment A
  • AG-602 Sole Source/Proprietary Justification for Services Attachment B
  • AG-603 - Emergency Justification Attachment C
  • AG-604 Printing Bid Request
    PDF | Word
  • AG-605 Vehicle Replacement Notification
    PDF | WordPerfect | Word | Excel
  • AG-606 Conflict of Interest
    PDF | WordPerfect | Word
  • AG-607 Purchasing Card Cardholder Charges/Usage
  • AG-608 Documentation in Lieu of Purchasing Card Receipt
  • AG-610 - Departmental Purchase Request
  • AG-613 - Purchasing Card Internal Order Transaction Log (AKA Transaction Log)
    Excel | PDF
  • AG-614 - Reconciliation of Purchasing Card Statement to Internal Order Transaction Log
  • AG-615 - Pathway Net User/Supervisor Statement of Responsibility
  • AG-616 - Purchasing Card Cardholder Application/Approval Form
  • AG-617 - Purchasing Card Check Out/Check In Log
  • AG-618 - Certificate of Destroyed/Lost/Stolen Purchasing Card
  • AG-625E - Supplemental Information of Agency Tax Status (Extension)
  • AG-625R - Supplemental Information of Agency Tax Status (Research)
  • AG-625V - Supplemental Information of Agency Tax Status (TVMDL)
  • Requisition for Purchase over $25,000 - AG-626
    • Word | PDF

  Series 700 - Security for Computers

          For problems/questions about these forms please contact Gwen Tucker

  • AG-701-FAMIS Access Request (for AgriLife Research and Extension employees)
  • AG-702 - FAMIS Electronic Office Request
    PDF | Word | Example (PDF)

  Series 800 Travel

          For problems/questions about these forms please contact Gwen Tucker

  • AG-801 - Travel Voucher
    AG-801 | Instructions - | Sample Voucher
    TIP: the back of the voucher for meals and lodging must be completed first and then the total of meals and lodging will automatically be entered on the first page

  • AG-802 - Travel Request (Instructions for Completing AG-802)
    PDF
    | Word
  • AG-803 - Chase Corp Card Acknowledgement Form
    PDF | Word
  • AG-805 - Unassigned
  • AG-806 - Certification Form Contract Travel Vendor Exceptions
  • AG-808 - Mileage Log
    PDF
    |WordPerfect | Word
  • AG-809 - Travel Advance Request (print on pink paper)
    PDF
    | Word
  • AG-810 - Multi-Payee Voucher Detail (MVD)
  • Fly America Act Exception Form


   Series 900 - General Administration

  • AG-901 - Records Destruction Form
  • AG-902 - Document Management System-User Access Form
  • AG-903 - Records Coordinator Designation
  • AG-904 - College of Agriculture and Life Sciences Faculty Workstation Program Report

    For problems/questions about these forms please contact Bob Hensz

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