Texas A&M AgriLife Admn. Services

  • Alphabetical Listing - All Forms
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FORMS - Alphabetical Listing of all forms

upated 11/20/09


Fast Forms Index
A, B, C, D, E, F, G, H, I, J, K, L, M, N, O, P, Q, R, S, T, U, V, W, X, Y, Z


A

  • Accident Report, Motor Vehicle, Brochure
    • Texas AgriLife Research | Texas AgriLife Extension Service
  • Accident Report, Motor Vehicle - System Form 9
  • Address Change - Change of Address, Phone Number, or Name - AG-502
  • Acknowledgement, Employee - AG-415
  • Agreement for Dual Employment of an Employee Resulting in Multiple Payment, AG-509
  • Alternate Work Location Request - AG-438
  • Alternate Work Location Agreement - AG-439
  • Alternate Work Location Inventory of Equipment - AG-440
  • Alternate Work Location Safety Checklist - AG-441
  • Alternative Dispute Resolution - (attachment to purchase orders issued by units)
    • Word | PDF
  • Annual Certification of Physical Inventory of Property - AG-320
  • Annual Enrollment Form
  • Application for Participation in Early Retirement with Modified Service - TAMUS HR 201
  • Approval of Visiting Scholars, Form 5VS

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B

  • Background Check Disclosure Notice - Authorization Form- AG-473 - APPLICANTS ONLY
  • Bank One Form 700 Dispute(Non-Travel)
    • Changed to JPMorgan Chase Dispute Form
  • Bank Draft Authorization Agreement - AG-437 (for retiree billing of premiums)
  • Beneficiary Designation Form
  • Benefit Change Form
  • Benefit Enrollment Form - New Employee 
  • Benefit Enrollment Form - Dependents
  • Bid Requests, Printing - AG-604 - PDF | Word
  • Bi-Weekly Time Sheet
  • Business Cards - All AgriLife

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C

  • Calculation of Lump Sum Annual Leave Payment - AG-510
  • Capital Outlay, Notice of - AG-300
    • PDF | Word
  • Cardholder Information Security Agreement (AG-218)
    • PDF | Microsoft Word
  • Certificate of Service for Monthly Employees (Extension) - AG-483
  • Certification Form Contract Travel Vendor Exceptions - AG-806
  • Change of Vendor/Salary Reduction Acknowledgement ORP - TAMUS HR-14
  • Change of Vendor/Salary Reduction Agreement TDA - TAMUS HR 17
  • Change of Address, Phone Number, or Name - AG-502
  • Chase CLIBA Application (Word)
  • Chase Individual Bill Card Application Instructions (Word)
  • Chase Individual Bill Card Application (Word)
  • Chase Non-Travel Related Dispute Form
  • Chase Travel Related Dispute Form
  • Chase Corp Card Acknowledgement Form - AG-803
    PDF | Word
  • Check Request - AG-202
  • COBRA form - Health/Dental Coverage Continuation Form
  • AG-904 College of Agriculture and Life Sciences Faculty Workstation Program Report
  • College of Agriculture and Life Sciences End of Year Fiscal Forms
  • College of Agriculture and Life Sciences New Accounts/Signature Cards
  • Communication Allowance Procedures
  • Communication Allowances Certification - AG-516
  • Communication Equipment Allowance Enrollment Form- AG-514
  • Communication Plan Allowance Enrollment- Monthly - AG-515
  • Complaint, Formal- AG-424
  • Computer Transfer Form (FDP-411B)
    • PDF | Word
  • Conflict of Interest - Purchasing AG-606
    • PDF | Word | Word Perfect
  • Consulting and Outside Professional Employment for Faculty and Extension Agents Request
  • Continuing Education - Request for Compensation for Contribution to a Continuing Education or Other Extracurricular Activity - AG-519
  • Contract Travel Vendor Exceptions Certification Form (see AG-806)
  • Corporate Card Acknowledgement - AG-803
  • Correction Request Form - Purchase/Travel Voucher (AG-201PV)
    • PDF | Insert for Corrections
  • Correction Request Form - Payroll (AG-201-PAY)
    • PDF | Excel
      Insert for Corrections
  • Credit Card Authorization - Extension - AG-223A
  • Credit Card Authorization - Research - AG-223B
  • Credit Request, Extension of - AG-213
    • PDF | Word | Example

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D

  • D-296 - Request for Payment (Extension) Replaced by AG-296
  • D-1156 -  Position Authorization - Extension
  • Deduction from Expenditure - DFE (AG-211) Example (PDF format)
    • PDF | Word | Excel
  • Deduction from Income - DFI (AG-210) Example (PDF format)
    • PDF | Word | Excel
  • Departmental Purchase Request (AG-610)
  • Dependent Enrollment Form/Certification - Benefits
  • Deposit Form (AG-207) Example (PDF format)
    • PDF | Word | Excel
  • Direct Deposit Authorization - AG-501 (Payroll)
  • Direct Deposit Authorization - Vendor/Employee (Please send form, with original signature, to: Li Su, The Agriculture Program - Disbursements, Wells Fargo Building, Suite 540, 2147 TAMU, College Station, Texas 77843-2147)
  • Document Management System-User Access Form - AG-902
  • Document Review and Approval Sheet - AG-105
  • Documentation in Lieu of Purchasing Card Receipt (AG-608)
  • Documentation of Evaluation - Suggested Format - AG-454
  • Drivers Record, Application for copy Form- Texas DPS Form DR-1
  • Drivers Crash Report, Form CR-2
  • Drop Box Key Log - AG-220
  • Dual Employment Agreement of an Employee Resulting in Multiple Payment, AG-509
  • DWC-1 - First Report of Injury
  • DWC-3 - Employee Wage Statement for Workers Compensation
  • DWC-6 - Supplemental Report of Injury

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E

  • Email Network User Form
  • Emergency Justification Attachment C (AG-603 - PDF)
  • Employ Student Worker - AG-418
  • Employee Acknowledgement - AG-415
  • Employee Personal Data Form HR-181
  • Employee Termination Checklist - AG-442
  • Employee Wage Statement for Workers' Compensation - DWC-3
  • Employment Eligibility Verification, Form I-9
  • Employment Verification - Interagency AG-419
  • Equipment Pick Up or Transfer Form - AG-318
  • Equity Transfer Request (Conference Services) - AG-221
  • Extension of an Existing Memorandum of Agreement (Extension - CG3
  • Extension of Credit - AG-222 (Example)
    PDF | Word
  • Extension New Equipment Notification Form
    • WordPerfect | PDF     
  • Extension Property Transfer Form - replaced by Property Transfer form AG-301
  • External Employment and Consulting Application and Approval - HR 202A

 

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F

  • Faculty Achievement Report - AG-452
  • Faculty Development Leave Application - AG-426
  • Faculty Development Leave - Administrative Head Information Sheet
    PDF | WordPerfect
  • Faculty Development Leave - Instruction Sheet/Checklist
  • Faculty Recruiting Plan Checklist - Texas AgriLife Research - AG-476
  • FAMIS Access Request - AG-701 (For Extension and AgriLife Research employees)
  • FAMIS Electronic Office Request - (AG-702)
    • PDF | Word | Example (PDF)
  • First Report of Injury - DWC-1
  • FleetFocus Access Authorization Form
  • Flexible Work Schedules - AG-430
  • Fly America Act Exception Form
  • Form 500 Request - AG-511
  • Formal Complaint - AG-424

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G

  • Gift Agreement - Restricted (AG-101) Use with AG-100, Transmittal Memorandum
  • Gift Agreement - Unrestricted Cash Contribution (AG-102) Use with AG-100, Transmittal Memorandum
  • Gift Agreement - Non-Cash Gift Agreement (AG-103) Use with AG-100, Transmittal Memorandum
  • Gifts & Reclassifications - AG-307
    • PDF | Word
  • Green Sheet (Employee Personal Data Form)

Top

H

  • Hazard Communications Notice to Employees
  • Health/Dental Coverage Continuation Form (COBRA)  
  • Hotel Tax Exemption Form - Comptroller Form 12-302
    • Comptroller's letter of hotel tax exemption
      • Texas Agricultural Experiment Station
      • Texas Cooperative Extension
  • HUB - Centralized Master Bidders List (CMBL) Application
  • HUB - Historically Underutilized Business (HUB) Subcontracting Plan
  • HUB - Historically Underutilized Business (HUB) Vendor Application

Top

I

  • I-9 - Employment Eligibility Verification (2/2/09)
  • Independent Contractor Determination/Agreement AG-106 - (Individuals Only not for a Business)
              Twenty Factors in determining Independent Contractor
  • Indirect Cost Waiver Request -AG-111
  • Informal Bid Tabulation Form - Excel
  • Insurance Enrollment Form, Life - HR-138
  • Intellectual Property Agreement - AG-470
  • Interagency Cooperation Contract
  • Interagency Cooperation Contract Amendment
  • Interagency Employment Verification - AG-419
  • International Employee Certification of Visa Status, U.S. Arrival Date, and History of Presence AG-407
  • Interview Question Guide - AG-422
  • Interview Report Form - AG-408
  • Interim Account Request - Contracts & Grants AG-112
    Research(TAES) | Extension (TCE)
  • Intrasystem Cooperation Contract
  • Intrasystem Cooperation Contract Amendment 
  • Inventory Deletion Request - AG-302
    • PDF | Word
  • Inventory of Equipment AG-440 (for Alternate Work Location)
  • Inventory - Gifts & Reclassifications - AG-307
  • Inventory - Request to Sell - AG-303
    • PDF | Word
  • Inventory - Sales Form - AG-304
    • PDF | Word
  • Inventory - Supplies and Materials AG-309
    • PDF | Word
  • Invitation for Bids - AgriLife Research (IMPORTANT: This form comes in 2 parts; the complete document is a total of 7 Pages consisting of the Bid form and the Terms and Conditions. Failure to complete and return the Terms & Conditions with the bid form will disqualify bid. )
    • PDF
      Terms and Conditions
    • PDF
  • Invitation for Bid - Bulk Fuel Purchases (Call Chris Chamberlain 979/845-4786)
  • Items Sold to be Removed from Inventory - AgriLife Research Form 84-63 Replaced by AG-304 Sales Form

Top

J

  • JPMorgan Chase - State of Texas Bank of America Corporate Card Acknowledgement - AG-803
  • JPMorgan Chase CLIBA Application (Word)
  • JPMorgan Chase Dispute Form (Non-Travel)
    Word
  • JPMorgan Chase Individual Bill Card Application Instructions (Word)
  • JPMorgan Chase Individual Bill Card Application (Word)
  • JPMorgan Chase Travel Related Dispute Form

K

  •  

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L

  • Land Use Agreement (Experiment Station) AG-108
  • Land Use Agreement (Extension) AG-109
  • Leave Request *effective 2/10/03, Extension employees should submit leave using LeaveTraq
  • Letterhead and Envelopes
  • Livestock Inventory Report - Quarterly AG-305 - Replaces AgriLife Research Form 80-62
    • PDF | Word
  • Livestock Revolving Fund Request for Funding Support (AG-227)
  • Life Insurance Enrollment Form (HR-138)
  • Loan of an Animal or Equipment (AG-104)
  • Long Term Care New Employee Enrollment (scroll to Long Term Care Forms for information)
  • Lump Sum Annual Leave Payment, Calculation of - AG-510

Top

M

  • Matching Funds Certification (Extension)
  • Medical Certification Form - HR-36
  • Memorandum of Agreement (AgriLife Research) Use with AG-100, Transmittal Memorandum
  • Memorandum of Agreement CG2(Extension) Use with AG-100, Transmittal Memorandum
  • Memorandum of Agreement Extension CG3
  • Mileage Log (AG-808)
    PDF | WordPerfect
    | Microsoft Word
  • Minor's Release - AG-416
  • Missing or Stolen Property Report - State of Texas AG-308
    • PDF
  • Monthly Budget Verification Document, Supplemental - AG-504
    - Supplemental Pay Codes
  • Motor Vehicle Acident Report, Brochure
    • Texas AgriLife Research | Texas AgriLife Extension Service
  • Multi-Payee Voucher Detail (MVD) (AG-810)

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N

  • Name Change - Change of Address, Phone Number, or Name - AG-502
  • Network User Form
  • New Employee Benefit Enrollment Form
  • New Employee Orientation Checklist - AG-421
  • New Employee Training Checklist - AG-443
  • New Employee Training Worksheet- AG-465
  • Non-Disclosure Agreement- Researcher- AG-113
  • Notice of Capital Outlay - AG-300
    • PDF | Word
  • Notice of Election to Participate in Optional Retirement Program - TRS-28
  • Notification of Employment Termination, D-168

Top

O

  • Orientation CheckList -New Employees - AG-421
  • ORP - Application for Refund (for ORP Participant) TRS-29
  • ORP Information Acknowledgement form - TAMUS HR 12
  • ORP Notification of Change in Employment Status - TAMUS HR-15
  • ORP - Prior Participation Acknowledgement TAMUS HR 11
  • ORP Salary Reduction Acknowledgement/Change of Vendor TAMUS HR-14
  • ORP/TDA Transfer Verification Form TAMUS HR-16
  • Outside Consulting/Professional Employment for Faculty and Extension Agents COALS/AgriLife Research/Extension
  • Outside Consulting and Employment Application - (Non-Faculty) - HR-202A

Top

P

  • Participation in the Salary Enhancement Program - AG-482
  • Pathway Net User/Supervisor Statement of Responsibility - AG-615
  • Payflex Claim Form
  • Performance Evaluation - Faculty
    • Annual Plan of Work for Faculty Evaluation - AG-453
    • Faculty Achievement Report - AG-452
    • Suggested Format for Documentation of Evaluation
  • Performance Evaluation Specialists, Program Specialists, Extension Assistants and Associates - AG-478
  • Performance Evaluation for Extension Administrative and Managerial Personnel - AG-479
  • Personal Reimbursement AG-296 (Replaces D-296)
  • Petty Cash Count - AG-214 (PDF)
    • PDF | Word | Example
  • Political Activity, Texas Government Code 556, and Texas Government Code 572, Standards of Conduct - AG-417
  • Position Authorization, Extension D-1156  For County Programs Extension ONLY
  • Preliminary Certification of Physical Inventory of Property - AG-319
  • Prior ORP Participation Acknowledgement Form, TAMUS HR 11
  • Printing Bid Requests - AG-604 - PDF | Word
  • Project Submission/AgriLife Research Approval
    • WordPerfect | PDF | Word
  • Property and Termination Checklist - AgriLife Research Form 148-82
  • Property - Request to Sell AgriLife Research form 2-50 Replaced by AG-303
  • Property Transfer - AG-301 document -
    • PDF | Word | Excel
  • Property/Computer Equipment Transfer Form Extension - Split into Property Transfer AG-301 and Computer Transfer FDP-411B
  • Property Used Away from Assigned Loocation - Texas A&M AgriLife (AG-311)
    Word
  • Proposal Routing Form - AG-105
  • Proprietary Information Agreement (AG-107)
  • Purchase Order Change Notice
    • Word (from the Texas Comptroller of Public Accounts)
  • Purchase Request, Departmental (AG-610)
  • Purchase Voucher - AG-204

  • Purchase Voucher and Travel Voucher Approver Signature Card - AG-205
  • Purchase Voucher Cancellation Request - AG-203
  • Purchasing Card Cardholder Application/Approval Form (AG-616)
  • Purchasing Card Cardholder Charges/Usage (AG-607)
  • Certificate of Destroyed/Lost/Stolen Purchasing Card - AG-618
  • Purchasing Card Check Out/Check In Log (AG-617)
    Excel
  • Purchasing Card Internal Order Transaction Log (AG-613) (AKA Transaction Log)
    Excel | PDF

  • Purchasing - Conflict of Interest AG-606
    • PDF | Word | Word Perfect

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Q

  • Quarterly Livestock Inventory Report AG-305
    • PDF | Word

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R

  • Reconciliation of Purchasing Card Statement to Internal Order Transaction Log - AG-614
  • Records Coordinator Designation - AG-903
  • Records Destruction Form - AG-901
  • Reference Check, Telephone - AG-446
  • Removed from Inventory - Items Sold - Replaced by AG-304 Sales Form
  • Remittance/DFI/DFE (AgriLife Research Form 12-51)
    Replaced by:
    • AG-207 Deposit Form Example (PDF format)
    • AG-210 - Deduction from Income Example (PDF format)
    • AG-211 - Deduction from Expenditure Example (PDF format)
  • Repair Receipt Form - AG-313
  • Request for Accounts Receivable Invoice - AG-209A (Formally FO-2 - Extension Specific)
    Instructions:
    PDF | Word
    • PDF | Word
  • Requests for Accounts Receivable - AG-209B - Memorandum (Extension Specific)
    • PDF | Word
  • Requests for Accounts Receivable Write Offs - AG-219 (Example)
    • PDF | Word | Excel
  • Request for Compensation for Contribution to a Continuing Education or Other Extracurricular Activity - AG-519
  • Request for Consulting and Outside Professional Employment for Faculty and Extension Agents - AG-406
  • Request to Demolish Property AG-306
    • PDF | Word
  • Request to Employ Student Worker - AG-418
  • Request for Form 500 - AG-511
  • Request for Participation in the Salary Enhancement Program - AG-482
  • Request for Payment - D-296 Replaced by AG-296
  • Request for Tax Withholding on Non-Salary Compensation Items - AG-517
    - Emolument Codes
  • Request for Temporary ID Number - AG-512
  • Request for Travel - AG-802 (Formerly Extension form D-178) - Instructions for Completing AG-802
    • PDF | Word | WordPerfect
  • Request to Demolish Property AG-306
    • PDF | Word
  • Request to Sell AG-303
    • PDF | Word
  • Requisition for Purchase over $25,000 - AG-626
    • Word | PDF
  • Form 5G - Research Personnel Request Form
  • Researcher Non-Disclosure Agreement - AG-113
  • Retiree Billing - Bank Draft Authorization Agreement - AG-437
  • Review and Approval Sheet, Document - AG-105

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S

  • Sales & Use Tax Exemption Certificate, Texas
    • Supplemental Information of Agency Tax Status (AG-625)
      • Extension (AG-625E) | Research(AG-625R) | TVMDL(AG-625V)
  • Sales Form - AG-304
    • PDF | Word
  • Search Committee Identification Form - AG-475
  • Self Identification - Voluntary - AG-425
  • Sick Leave Pool Contribution Form- AG-433
  • Sick Leave Pool Application to Withdraw Hours - Ag-434
  • Significant Financial Interest Disclosure
  • Sole Source Questionnaire for Justification Letter (will ensure your letter is complete and will not have to be returned for additional information.)
    • WordPerfect | Microsoft Word | PDF
  • Sole Source/Proprietary Justification for Commodities Attachment A (AG-601)
    • PDF
  • Sole Source/Proprietary Justification for Services Attachment B (AG-602)
    • PDF
  • SSO/Leave Traq/Time Traq & UIN Manager Access Application - AG-513
  • Standards of Conduct, Texas Government Code 572 and Texas Government Code 556, Political Activity - AG-417
  • State Missing or Stolen Property Report
  • State of Texas - Travel Voucher AG-801 Instructions for Completing Travel Voucher - Sample Voucher
    • Excel
  • State Vehicle Inspection Form
  • State Vehicle Mileage/Use Log
  • Statement of Responsibility, FAMIS (COALS Specific)
  • Statement of Selective Service Registration - AG-401
  • Substitute W-9 - AG-217
  • Suggested Format for Documentation of Evaluation  - Faculty Performance Evaluation - AG-454
    PDF | WordPerfect
  • Summary and Acknowledgement of Employee Benefits and Responsibilities - AG-414
  • Summary of Farm Products AG-310
    • PDF | Word
  • Supplemental Hourly Preparation Report - AG-503
  • Supplemental Monthly Budget Verification Document - AG-504
    - Supplemental Pay Codes
  • Supplemental Report of Injury - DWC-6
  • Survivor Health/Dental Continuation Form

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T

  • TDA Salary Reduction Agreement/Change of Vendor Form - TAMUS HR 17
  • TDA/ORP Transfer Verification Form TAMUS HR-16
  • TAMU and TAMUS Invention Agreement for Visiting Scientists
  • TAMU FMS Request (COALS Specific)
  • Tax Exemption Certificate, Texas Sales & Use
    • Supplemental Information of Agency Tax Status (AG-625)
      • Extension (AG-625E) | Research(AG-625R) | TVMDL(AG-625V)
  • Tax Exemption - Texas Hotel Tax Exemption Certificate - Comptroller form 12-302
  • Tax On Total Form
    • PDF | Word | WordPerfect
  • Telephone Reference Check - AG-446
  • Temporary ID Number Request - AG-512
  • Texas Drivers Record, Application for Copy Form - DPS Form DR-1
  • Texas Hotel Occupancy Tax Exemption Certificate
  • Texas Government Code 556, Political Activity and Texas Government Code 572, Standards of Conduct - AG-417
  • Texas Sales & Use Tax Exemption Certificate
  • Training Checklist - New Employee - AG-443
  • Transaction Log - AG-613
    Excel | PDF
  • Transfer of Computer Equipment - FDP-411B
    • PDF | Word
  • Transfer Verification Form ORP/TDA - TAMUS HR-16
  • Transitions, A Guide to Leaving Texas A&M AgriLife Employment - AG-449
  • Transmittal Memorandum - AG100
  • Transmittal Memorandum - AG100CVM - for the College of Veterinary Medicine
  • Travel Advance Request - AG-809
    • PDF | Word
  • Travel Request - AG-802 - Instructions for Completing AG-802
    • PDF | Word
  • Travel to Washington DC - Texas Office of State - Federal Relations
  • Travel Vendor Exceptions Form Certification Form
  • Travel Voucher (AG-801)
    AG-801 | Instructions - | Sample Voucher
    TIP: the back of the voucher for meals and lodging must be completed first and then the total of meals and lodging will automatically be entered on the first page

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U

  • USDA - CFSA-1031 - Accounting for Peanuts Used for Experiment
  • USDA - CFSA-1032 - Accounting for Breeder and Foundation (Penalty-Exempt) Seed Peanuts
  • USDA - CFSA-1033 - Request for Approval to Plant Experimental and/or Breeder/Foundation Seed
    Peanut Acreage
  • USDA - CFSA-1034 - Summary for Purchases of Breeder/Foundation Seed Peanuts
  • USDA - CFSA-1035 - Disposition Summary of Penalty-Exempt Breeder Foundation Seed
    Peanut Purchases
  • USDA - CFSA-1036 - Certification of Penalty Exempt Breeder/Foundation Seed Peanut Use
  • User Access Form-Document Management System - AG-902

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V

  • Vehicle Insurance Add/Drop Information - Risk Management Form - For Vehicles not owned by AgriLife Research but used by AgriLife Research employees
  • Vehicle Replacement Notification AG-605
    • PDF | Word | Word Perfect | Excel
  • Vendor Direct Deposit Authorization - Texas Comptroller form 74-176
  • Vendor ID Set up Form (AG-208) - Replaced by AG-217
  • Visiting Scholars Approval - form 5VS
  • Voluntary Self Identification, EEO Form - AG-425

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W

  • W-4, IRS Form for 2009
  • W-380 - Certification of Health Care Provider - USDOL Form
  • Wire Transfer - AG-212 (example - PDF)
    • PDF Microsoft Word
  • Waiver of Liability and Hold Harmless Agreement - AG-481
  • Workers' Compensation Injury Log - AG-413
  • Working Fund Reconciliation - AG-216 (Example - Excel format)

X

  •  

Y

  •  

Z

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